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Sending CSU Property to Surplus Property

Surplus Property accepts all assets/items owned by CSU.  All items sent to Surplus Property are evaluated for condition and value and processed by recycling, selling, or destroying the items.  All data containing items (hard drives, cell phones, tablets, jump drives, etc.) are fully sanitized or destroyed prior to disposal or sale.


All items destined for Surplus Property must be accounted for through Property Management PRIOR to sending to or dropping off at Surplus Property.  To start this process, complete an Equipment Accountability Change Request (EACR) for non-capital assets.  Paper EACR forms are no longer accepted.  All capital assets must be transfered to Surplus Property via Kuali.


All questions regarding the Online EACR, including training, should be sent to Property Management.  For all questions regarding the status of your pickup, please contact Surplus Property.

Items Restricted From Surplus Property

Some items cannot be sent to Surplus Property due to their hazardous nature.  In order to keep our campus safe, please review this list below and if your items fall within this list please contact Environmental Health Services at (970) 491-6745 for assistance.  For a full list of items not allowed, click here.


  • Any Liquids
    • Examples include:  cleaning supplies, paints, aerosols, laboratory chemicals.  This does not include oil in engines, gas in attached tanks or unused auto lubricant in original containers.
  • Characteristics of Toxic, Corrosive, Reactive, or Flammable Material.
  • Pharmaceuticals
  • Any Radioactive Material
  • Any Biological Material
  • Any Unknown Substance
  • Refrigerant in Original Containers
    • Refrigerators and freezers require an RFLE form, accessible in the online EACR.
  • Lead Painted Materials for Salvage
  • Equipment Containing Mercury Switches
  • Any Pressurized Container
  • Any Medical or Laboratory Sharps

E-Waste/Recycling Service Fees

Surplus Property makes a concerted effort to find new homes for all of the University's surplus property.  Sometimes the University disposes of items that no longer have a redeemable market value. Many of these items present a potential danger to people and our surrounding environment, and therefore must be handled and disposed of in a responsible and ethical manner. Certain items have special handling, recycling, or disposal requirements. Fees will be assessed to the department for disposition of these items.

Description Service Fee
A/V Controllers $5.00   
Adding Machines/Calculators $4.00   
All-In-One Computers $18.00   
Camera (Digital / Film) $5.00   
Copiers (Base Price is $35, $5 for each HDD) $35.00   
CPU $5.00   
Fans $5.00   
Fax Machines $8.00   
Hard Drive Shredding $5.00   
Lab Equipment (Large-Two Person Lift) $35.00   
Lab Equipment (Small-Benchtop One Person Lift) $15.00   
Lamp $5.00   
Laptop $5.00   
Microwave Ovens $8.00   
Misc. Electronics (Large) $10.00   
Misc. Electronics (Small) $5.00   
Monitors and TVs – CRT or LCD up to 30" $13.00   
Monitors and TVs – (Large) CRT or LCD Over 30" $30.00   
Phones (Cell Phones/Office Phones) $4.00   
Printers $8.00   
Printers-Large (Two Person Lift, Copier sized, large volume   printers, plotters) $35.00   
Projectors (Slide or LCD) $8.00   
Refrigerators/Freezers $35.00   
Scanners $8.00   
Servers $5.00   
Shredders $5.00   
Stereo $8.00   
Switches (Network style) $5.00   
Tablets $5.00   
Typewriters $13.00   
UPS (Battery Backup) $5.00   
Vacuums $5.00   
VCR's & DVD Players $8.00   

Electronics Recycling Information

In order to enhance data security, prevent the unauthorized use or misuse of State information, and to promote the privacy and security of sensitive and/or confidential information resources within the university, Surplus Property has implemented a sanitation and destruction policy for data containing devices.  Departments will no longer be required to sanitize data containing devices prior to sending them to Surplus Property.  All data containing devices processed through Surplus Property are thoroughly sanitized of all information.  All devices that cannot be thoroughly sanitized are securely transported to our contracted e-waste vendor for physical destruction.  Data sanitization and/or destruction ensures that all sensitive or proprietary information on a data containing device is rendered unrecoverable and is done so in a manner that complies with applicable state and federal requirements and/or privacy laws.  Certificate of destruction is kept on file in the Surplus Property Department.


Each year, 50 million computers, monitors, 130 million cell phones, TVs and other electronics designated as "e-waste" are landfilled in the United States. These items contain significant quantities of hazardous materials, such as lead and mercury. Because of the environmental hazards associated with these materials, businesses and households are prohibited from disposing of electronics in the trash. Fort Collins City ordinance bans household e-waste from the trash, waste stream and landfill to ensure toxic materials that have the potential to leach out of the machines and into the soil and groundwater when they are buried are kept out of our local landfills.  Federal and State legislation regulates the disposal of such items. We are confident that both Surplus Property and our recycling vendor provide a secure and safe means of electronics waste recycling or disposal for Colorado State University by:


  • Disassembling and breaking down items into constituent components/ materials for reprocessing and recycling into raw materials for manufacture of new products
  • Utilizing the most up to date e-waste disposal methods
  • Exporting no waste materials to overseas locations
  • No incinerating of waste material or dumping in Colorado landfills

Surplus Property provides an opportunity for the reallocation of still usable items from one area of the University to other areas that have a need for them and provides an outlet for recycling or disposal of property that no longer has a use, with a greater awareness of future environmental impact.